Table of contents

• Quick comparison of Notion and Todoist
• Who each tool is best for
• Feature by feature of Notion and Todoist
• Tasks, subtasks and recurring
• Views and planning
• AI and automation
• Calendars and email
• Collaboration and permissions
• Docs, wiki and knowledge base
• Integrations and ecosystem
• Mobile, offline and quick capture
• Performance and reliability
• Security and compliance
• Pricing and plan of Notion and Todoist
• Notion plans: Free/Plus/Business/Enterprise
• Todoist plans: Beginner/Pro/Business
• Pros and cons of Notion and Todoist
• Notion pros
• Notion cons
• Todoist pros
• Todoist cons
• When to choose Notion or Todoist
• For individuals and students
• For creators and content teams
• For product and engineering and cross functional teams
• For operations, HR, support
• Why Notion with Super beats Todoist
• Publish Notion content to a fast, branded site
• SEO controls built for marketing teams
• Speed, security and scale
• Workflows that ship faster
• Frequently asked questions
• Which app is best for a personal to do list?
• Which app works better for team projects?
• What are the key AI differences?
• Which one is easier to learn?
• What if my tasks need long notes or research?
• How do I choose fast without overthinking it?
• Can Super help if I use Notion for content?
• Does a Super site improve discoverability for my Notion content?
• Which scales better for large projects?

Notion is a flexible workspace where pages, databases, and tasks live together so your plans do not float away from your notes. You can write a brief, turn it into a project board, add owners and dates, then connect everything to a lightweight wiki; it feels like building with blocks that click into place. Todoist focuses on getting things done right now. You capture a task in seconds with natural language dates, set simple priorities, and see a clean Today view on your phone or watch. One is a home for work that grows with you. The other is a fast lane for daily execution.

Modern teams juggle context and action every day; ideas need a home and tasks need a finish line. When your work needs connected knowledge, structured docs, and flexible workflows, Notion often fits best because the information and the tasks stay in one place. When you need quick capture on the go and a list you can trust even during a commute, Todoist shines.

Both tools gained new power with smarter assistants and better scheduling, which makes the choice less about features and more about fit. This guide puts Notion vs Todoist in clear terms so you can match the tool to the way you work.

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Quick comparison of Notion and Todoist

Who each tool is best for

• Solo and students

Notion fits when you want class notes, project pages, and tasks in one workspace; Todoist shines for a clean Today list and quick capture on the bus. If you keep asking Notion or Todoist, think context vs speed.

• Creators and content teams

Notion keeps briefs, style guides, assets, and editorial calendars together so ideas move from note to publish without friction. Todoist helps with daily publishing checklists; Notion wins when content and tasks must live side by side in one place.

• Product and engineering

Notion handles roadmaps, specs, timelines, and task dependencies inside a single database that stays linked to docs. Todoist is great for personal execution lists during a sprint; Notion is stronger for shared planning that needs documentation next to tickets.

• Operations and HR

Notion manages SOPs, onboarding guides, forms, and task queues in one source of truth; comments stay with the process page so updates do not go missing. Todoist works for recurring reminders, but Notion carries the policy, the checklist, and the history together.

• Agencies and consultants

Notion organizes client portals, scopes, meeting notes, and deliverables so every stakeholder sees the same page. Todoist is handy for personal follow ups; Notion is better when clients need a live hub that connects timelines, files, and tasks.

Feature by feature of Notion and Todoist

Here is the practical part of the Notion vs Todoist conversation. We will compare Notion and Todoist on the day to day features that decide whether your team moves faster or stalls.

Tasks, subtasks and recurring

Todoist lets you add dates in plain language so tasks like pay bills every first Monday are effortless. You can nest subtasks, set quick priorities, and check things off from the Today view on your phone. Notion treats tasks as database items so you can add properties like status, owner, and effort; you can also create templates and set database level repeats that generate new items on your schedule.

If you want tasks to live beside briefs, notes, or specs, Notion keeps everything in one place; if you want the fastest inbox for to dos, Todoist feels instant.

• Habits and routines work well in both tools; Todoist is great for simple streaks while Notion works when habits need extra context like links or instructions
• Reminder behavior is straightforward in Todoist and shows up on all your devices; Notion reminders sit inside a richer page so you can open the full context with one click
• Watch for pitfalls when combining recurring tasks with subtasks; in Todoist completed subtasks can mark a parent done sooner than you expect while in Notion repeated templates can duplicate unfinished child items if you are not careful

Views and planning

Notion gives you six views that you can switch without rebuilding your data. Table, list, board, calendar, timeline, and gallery all point to the same database. Todoist keeps planning simple with Today and Upcoming plus list, board, and calendar.

If you plan projects with phases, handoffs, and dates that move, Notion’s timeline view gives you a clear path from idea to ship; if you live by a daily list, Todoist stays clean and quick.

• Timeline matters when you manage dependencies or need to spot conflicts across weeks; it is also useful for capacity planning
• Today and Upcoming play to Todoist strengths for focus and short range planning; you always know what needs attention now
• Calendar based time blocking is easy with Todoist and Google Calendar; Notion pairs well with a master calendar that you view next to project boards

AI and automation

Notion AI helps you write, summarize, and research inside your workspace; Agents can also create pages, update databases, and follow simple rules that you define. Enterprise Search lets you find answers across many pages; Meeting Notes can pull key points and action items so follow ups do not slip.

Todoist Assist focuses on tasks. It can break down a big item, suggest priorities, build filters from plain language, and capture voice entries with Ramble.

If you need workspace level help that touches docs and tasks together, Notion has the wider reach; if you want quick task help without setup, Todoist keeps it light.

• Plan availability varies by tier so confirm which plans include AI and which require an add on; use a short pilot before you roll it to your whole team
• Best real world workflows include Notion Agents that turn briefs into task lists with owners or Todoist Assist that splits a vague task into clear steps you can do today
• Limits exist in both tools; very large pages or projects may need guardrails so the AI stays accurate and useful
• Privacy and admin controls matter for teams; set who can run AI actions, what content is in scope, and how activity is logged so audits are simple

Calendars and email

Todoist plays nicely with your calendar so you can create a task and see it land on your Google Calendar within moments; changes flow both ways which makes time blocking feel natural. You can add tasks straight from Gmail or Outlook and even forward an email into a project when you need a quick follow up.

Notion ties scheduling to work pages through Notion Calendar and keeps email in context through Notion Mail so your events and messages sit beside the docs that matter.

• Notion Calendar and Notion Mail help you keep plans and conversations next to specs, briefs, and meeting notes which reduces context switching
• A few areas still need care such as large recurring events or heavy inbox volumes; set simple naming rules and keep calendars tidy
• Pairing tip when you compare Notion and Todoist use Todoist for quick time blocks and reminders while Notion holds the fuller plan and reference page

Collaboration and permissions

Notion gives teams shared spaces with fine controls over who can view, comment, or edit; you can invite guests, track page history, and keep work grouped by team. Todoist offers a clear team workspace where projects have owners and roles; the activity log shows who did what which helps small teams stay aligned.

If your collaboration mixes tasks with living documents, Notion keeps everything under one roof; if you need a simple shared to do list, Todoist keeps it neat.

• Viewer and guest models differ so map who needs edit rights and who only needs to read; Notion is flexible for cross team guests
• Admin controls should be set early; decide who creates teamspaces in Notion and who can manage shared projects in Todoist
• Audit signals matter for managers; use Notion page history for longer stories and Todoist activity for quick task progress

Docs, wiki and knowledge base

This is where Notion vs Todoist feels most different. Notion is a full document and wiki system with linked databases so a task can sit beside a spec, a checklist, and a decision log. You can start with a blank page then grow it into a knowledge base that the whole team trusts. Todoist is tasks first with short notes inside each item; long form content usually lives somewhere else.

If your work needs a single place for ideas, reference, and execution, Notion usually wins; if you only need a fast list and you already keep docs in another app, Todoist is a comfortable fit.

Integrations and ecosystem

Both tools plug into the apps you already use, yet they take different paths. For Notion vs Todoist, think depth versus speed. Notion connects pages and databases to many services through native connectors and an open API; Todoist focuses on quick handoffs that keep your list moving.

• Native connectors help you send updates to Slack, mirror design links from Figma, reference issues from GitHub, and pull data from Google tools without copy paste
• Zapier and Make handle custom flows when you need triggers and actions that are not built in; the APIs for both platforms are friendly for simple scripts
• Practical examples include Slack notifications when a status changes, Gmail messages saved as tasks, GitHub pull requests linked to specs, and Figma files pinned to a project page
• Guardrails to avoid duplication set one source for capture and one source for truth; decide where tasks are created, how IDs are mapped, and who owns each integration so data does not fork

Mobile, offline and quick capture

Notion now works offline on desktop and mobile for pages you mark to be available; edits sync on reconnect and most core actions work, though very heavy pages and certain embeds may wait for a connection. Todoist is offline by default on apps and feels instant on phones and watches; Ramble lets you speak a task and see it appear in your inbox.

If you want a fast inbox that never misses, Todoist is hard to beat; if you want full context on the go, Notion keeps tasks next to the doc that explains the why.

• Widgets and quick add are worth setting up on the first day so capture takes seconds from your home screen
• Simple capture to project rules keep your list clean; use a single inbox then auto route by label, tag, or page property
• For travel workflows cache critical pages in Notion before you go; in Todoist batch create time blocks that will sync when you are online again

Performance and reliability

Large databases in Notion can fly when you keep fields lean and views focused; the same data can feel heavy if every page carries extra properties or giant files. Todoist remains snappy for day to day work and rarely slows down because its model stays simple. Treat both with care and they will stay fast.

• Use tight view filters so each Notion board or table only loads what someone needs to see; archive old work instead of letting it pile up
• Keep property hygiene by removing unused fields and large attachments; store media in a proper asset library and reference it from pages
• Adopt a clear attachment strategy so files stay small and predictable; link to a cloud folder for very large assets instead of uploading them to every task

Security and compliance

Both platforms offer modern security, yet the controls land in different places. Notion provides SSO and SCIM on higher tiers along with detailed audit logs and fine workspace governance. Todoist offers a clean team workspace with role based access and activity history for projects.

When you compare Notion and Todoist, map your compliance needs first so you choose the plan that covers them.

• Guest controls decide who can view, comment, or edit; Notion shines for cross team or client guest access while Todoist keeps shared projects straightforward
• History windows vary by plan, so confirm how long page versions or activity logs are kept; longer history helps with audits and recovery
• Export and ownership rules matter for companies; document who owns the workspace, how exports are handled, and how to offboard users without losing work

Pricing and plan of Notion and Todoist

Before you choose a workflow, it helps to see where the money goes. Both tools have free tiers; both scale by seat count; both add power as you move up. Here is a quick Notion vs Todoist pricing snapshot with the actual numbers in USD.

Notion plans: Free/Plus/Business/Enterprise

• Free plan at $0; suited to individuals; file uploads capped at 5 MB per file; page history for 7 days.
• Plus plan at $10 per member each month when billed annually; $12 when billed monthly; unlimited file uploads; page history for 30 days; generous guest sharing.
• Business plan at $20 per member each month when billed annually; $24 when billed monthly; includes Notion AI; SAML SSO; advanced permissions; page history for 90 days.
• Enterprise plan is custom; adds the deepest security and controls; talk to sales for a quote.

Todoist plans: Beginner/Pro/Business

• Beginner plan at $0; includes 5 personal projects; smart quick add; task reminders; flexible list and board layouts; 3 saved filter views; 1 week of activity history; calendar and email integrations.
• Pro plan at $4 per user each month when billed yearly; $5 when billed monthly; 300 personal projects; calendar layout; custom reminders; unlimited activity history; AI Assistant.
• Business plan at $6 per user each month when billed yearly; $8 when billed monthly; shared team workspace; up to 500 team projects; team roles and permissions; granular team activity logs; centralized billing.

Pros and cons of Notion and Todoist

Here is the quick reality check that keeps this Notion vs Todoist comparison grounded. Read the lists, picture your day, then decide which trade offs you can live with.

Notion pros

• All in one workspace where docs, tasks, and a living wiki sit together; context stays attached to the work
• Flexible databases with relations, rollups, and multiple views; plan once then switch between table, board, calendar, timeline, or gallery
• Strong collaboration with teamspaces, granular permissions, comments, and page history; easy to invite guests when you need them

Notion cons

• Learning curve is real; building a clean system takes a bit of setup and care
• Quick capture on mobile is improving yet still not as instant as a pure to do app
• Very large databases can slow down if properties and attachments are not managed well

Todoist pros

• Fast capture with natural language; tasks land in the right day or project in seconds
• Simple planning with Today and Upcoming; easy to focus without extra clutter
• Great on phones and watches with reliable offline use; reminders feel timely and consistent

Todoist cons

• Tasks first with light notes; long form docs and a proper knowledge base live in other tools
• Limited structure for complex projects; no deep database modeling or native dependencies like you get in Notion
• Team oversight can feel thin for larger groups; you will lean on external docs, calendars, or dashboards

When to choose Notion or Todoist

Both tools can work for almost anyone; the trick is choosing the one that matches how your day actually runs.

For individuals and students

• Keep capture simple with Todoist when you want quick habits and reminders on your phone or watch; pick Notion when your tasks need links, notes, or class materials in the same place
• Use Notion for class and project views that switch from table to board to calendar; use Todoist for a clean Today list you can finish
• If you rely on offline on the go, Todoist feels instant; if you want context while traveling, pre-cache key Notion pages and you are set

For creators and content teams

• Run editorial calendars in Notion so briefs, assets, due dates, and tasks sit together; keep daily publishing checks in Todoist if you like a tight personal list
• When ideas start as notes and grow into posts, Notion keeps docs and tasks linked which prevents handoff gaps
• For approvals and feedback that live with the draft, use Notion comments and page history; Todoist is better for quick follow ups

For product and engineering and cross functional teams

• Choose Notion for dependencies, timelines, and specs that sit next to tickets; use Todoist for personal sprint tasks you want to clear fast
• Integrate tools like Slack, GitHub, and Figma into Notion pages so decisions and references stay visible
• When planning work across weeks, Notion timeline views help you spot conflicts; Todoist shines for daily execution

For operations, HR, support

• Store SOPs, onboarding guides, and forms in Notion so every checklist links to the policy it belongs to
• Route form intake to Notion databases that create tasks with owners; use Todoist for recurring reminders such as payroll day or weekly audits
• Keep audit trails simple with Notion page history and comments; share read only views with stakeholders when needed

Why Notion with Super beats Todoist

If your work needs to move from private notes to a public site, Notion paired with Super gives you a straight line from idea to launch. You still get the focus of a task list in Notion, yet you also gain a fast publishing layer your audience can see. When the choice is Notion vs Todoist, and the plan includes docs, guides, or a help center on your own domain, Notion with Super is the smarter stack.

Publish Notion content to a fast, branded site

Turn any Notion page into a clean website without touching code. Point a custom domain, switch on SSL, and keep your brand consistent with typography, colors, and simple layout controls. Update a page in Notion and see it reflected on your site within moments; no exports; no copy paste. Teams love the simplicity because writers stay in Notion while Super handles the front end.

SEO controls built for marketing teams

Give every page a strong chance to rank. Set titles and descriptions, control open graph previews that look good on social, and ship an automatic sitemap that search engines can read. Add redirects when you rename content so links do not break. Use basic structured data for articles and guides so snippets make sense. Keep URLs tidy, choose what should be indexed, then connect analytics to measure what works.

Speed, security and scale

Your site loads from a global network with smart caching so pages feel quick on any device. Traffic spikes are not a worry because delivery is handled at the edge. Security stays simple with automatic certificates and privacy controls for pages you want to keep hidden while you review. You can mark internal content as noindex and keep it out of search; you can share previews safely while work is in progress.

Workflows that ship faster

Stay in one flow. Draft in Notion, tag an editor, collect comments, then approve and publish with Super. Schedule updates for a quiet time; roll back if a change needs another pass. Create a simple editorial checklist inside Notion so each page moves from brief to draft to review to live without switching tools.

Build a fast site straight from Notion with Super. Publish docs, guides, or a blog on your own domain in minutes.

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Frequently asked questions

Which app is best for a personal to do list?

If you want the fastest capture and a clean Today view, Todoist feels great. If you want tasks next to notes and pages, pick Notion.

Which app works better for team projects?

Notion brings docs, tasks, and a wiki into one workspace so teams share context. Todoist is fine for light collaboration when you only need shared checklists.

What are the key AI differences?

Todoist Assist helps break down tasks, set priorities, and build filters from plain language. Notion AI also writes, summarizes, and can update pages and databases which helps when docs and tasks live together.

Which one is easier to learn?

Todoist is simple on day one. Notion takes a little setup; the payoff is a system that fits your work.

What if my tasks need long notes or research?

This is where Notion wins. You can keep the task, the brief, the files, and the decision log on one page.

How do I choose fast without overthinking it?

Ask one question. Do your tasks need to live beside living documents and a shared wiki. If yes, pick Notion. If you want a focused list you can finish every day, pick Todoist.

Can Super help if I use Notion for content?

Yes. Super turns Notion pages into a fast, branded site with custom domains and SEO controls so your knowledge base or blog goes live without extra tools.

Does a Super site improve discoverability for my Notion content?

It helps. You can set titles and descriptions, ship a sitemap, add redirects, and keep clean URLs which gives your Notion content a better shot at ranking.

Which scales better for large projects?

Todoist stays fast for lists of tasks. Notion scales when you design lean databases and focused views so teams can filter what they need.

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